Operations Director

WHO WE ARE

The Commons Church is located in East Lansing, MI, just 4 minutes away from Michigan State University and is part of The Salt Network (thesaltnetwork.com), a network of churches that focuses on planting multigenerational churches in major university centers throughout North America.  The Commons is a five year old church that launched in September of 2019.  

SNAPSHOT

• 5 years old
• Average Sunday worship attendance: 1000+
• The Salt Company (college ministry) averages 600+ students on Thursday nights
• Staff team is currently 17 people
• We have network partnerships with the Salt Network, the Send Network, and the Strategic Launch Network.

VISION

Our metro area has 475,000 people and is home to both Michigan State University (51,000 students) and the state capital of Michigan.  East Lansing is a very influential city right in the middle of the state of Michigan that lacks a strong gospel presence.  In addition to that, within a two hour drive there are 12 other significant university centers where we hope to plant churches over the next few years.  This is a dynamic context to serve in. We are passionate about reaching college students and planting churches, which means we are passionate about reaching, raising up and releasing the next generation of leaders!

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Operations Director

JOB SUMMARY:

DIRECT SUPERVISOR:

Austin Wadlow (Lead Pastor)

JOB TITLE:

Operations Director (Full-Time)

PRIMARY RESPONSIBILITIES:

• Finances
  • Recommend, implement, & execute yearly budget.
  • Review budget actuals monthly to make sure ministries and TCC as a whole are staying on track
  • Lead the finance team in all areas our bylaws require
  • Lead Bookkeeper to ensure they get monthly budget actuals done
  • Maintain salary matrix
  • Oversee PCO giving and any process related to that (counting money after service, salt global fundraising and spending, giving statements, etc)
  • Build and implement donor development pipeline
  • Make sure anyone who needs them gets accurate financial information (LP, loan officers, finance team, etc)
  • Review Expensify to make sure it’s being used correctly by our employees and to determine if it’s still the best credit card solution
  • Build and maintain good relationships with key donors
  • Develop and implement processes for sending out church planters with strong back office support
  • Oversee benevolence requests
• Human Resources
  • Process monthly payroll, including HSA and 403b withholdings and deposits
  • Manage new hire postings and conduct interviews
  • Perform new hire orientation including federal filings, payroll set up, employee equipment and HR subscriptions
  • Manage employee tenure and vacation allocations / PTO and sick time use approvals
  • Initiate employee reviews annually and perform compensation evaluations
  • Manage employee benefits including health, dental, retirement, and HSA
  • Write and update employee job descriptions as necessary
  • Process payments to all contractors and file 1099s annually
  • Employment and housing allowance verifications
  • Oversee church management software usage and employee access
  • Point person for any staff handbook questions.  
  • Periodically review staff handbook for needed revisions
• Office Administration
  • Give oversight to our Office & Events Coordinator
  • Maintain organization google drive (storage, company emails, etc.)
  • Process all entity annual report filings
  • Maintain all necessary contracts for janitorial, utilities and general services
  • Oversee facility maintenance needs and repairs including equipment
  • Maintain records for key and alarm code access/permissions
  • Process facility use requests and uphold the facility use policy
  • Maintain general facility use schedule in PCO Resources
  • File annually for property tax exemptions
  • Make sure bills are getting paid
• Facilities
  • Lead/Oversee custodial staff for weekly cleaning duties
  • Lead facilities team/facilities team super volunteer for any maintenance & small project needs
  • Act as the primary point of contact with banks, architects, construction companies for major building projects
• Communications
  • Help develop and lead the communications strategy for The Commons.
  • Oversee the production of the This Week @ The Commons communication
  • Oversee the production of deliverables such as an office stationery collection, signage, handout materials, invitational materials, etc.
  • Oversee online form creation and submission process

OTHER DUTIES:

All staff members are expected to model flexibility and a willingness to take part in church activities and initiatives that may be outside of their normal day-to-day responsibilities and to model servant leadership in their position at all times.  

SUMMARY:

The Operations Director is primarily responsible for the administrative functions for The Commons Church. This role includes the execution and oversight of Finance, Human Resources, Office Administration, Facilities, and Communications. This role reports directly to the Lead Pastor and relies on this direct report for influence and direction.

CHARACTER:

The successful candidate will have a healthy, vibrant walk with God, will already be actively involved in the leadership of the church, and will be committed to being in authentic gospel community.  Their lifestyle will be marked by being a servant leader, generous with their money, time and giftings, joy and love for spending time with the Lord.  A growing desire to shepherd others in their relationship with the Lord and to raise up leaders is necessary.  They will be people of integrity in all areas of life!

COMPETENCY:

The leadership competencies required: team building; ability to thrive in a fast-moving environment; strategic thinker with proven ability to equip leaders and organize functional structures; able to connect multi-generationally; solid understanding of organizational finances and budgeting processes; proficient computer skills (ie. word processing, church database software, quickbooks, contribution software, etc…); strong/smart social skills.

8 KEYS FOR THIS ROLE:

1. High Capacity
2. Team Player
3. Multi-Tasker
4. DNA-Carrier
5. Administrative
6. Financial Acumen
7. Strategic Thinker
8. Servant-Hearted

EDUCATION & EXPERIENCE:

• Clear, vocational calling to ministry
• Currently serving, leading and tithing at your local church
• Ministry experience is helpful, but not required
• Financial/Business background is optimal